How to Fill Out a Bill of Lading Form for Freight Shipping

Resources > How to Fill Out a Bill of Lading Form for Freight Shipping
Confused about how to fill out a bill of lading? Our step-by-step guide simplifies the process, helping you prevent errors and shipping delays.
Published: February 24, 2025
Last Modified: February 24, 2025
Author: Joe Weaver

Filling out a bill of lading (BoL) is about as exciting as it sounds. However, doing so properly is a fundamental element of record keeping in the freight shipping process. 

Key Takeaways

  • A bill of lading must contain contact information for the shipper, carrier, receiver, and any associated third parties, such as brokers.
  • The freight class and description must also be included on the document, along with any special handling or time-sensitivity requirements. 
  • Certain freight requires additional information on the BoL, such as the hazard class and emergency contacts for hazardous materials (hazmat).

Use the information in this article to fill out your bills of lading correctly and avoid costly mistakes.

How to Fill Out a BoL: What Information is Needed?

Filling out a BoL correctly ensures a smooth transportation process and reduces delays. To simplify explaining this process, I’ve broken a standard BoL up into two general categories:

  • Shipping, billing, and contact information for parties involved in the transaction
  • Information that applies to the freight itself, such as dimensions and special handling requests

Parties involved in a freight shipping transaction must fill out the following information:

The first of two images displaying a typical straight bill of lading. This image contains the first half of the bill, which is used to fill in information abut the parties involved and transaction details. The sections are labeled for ease of reference as follows:

Date of shipment
Consignee contact info
Shippers contact info
Consignee shipping info
Shipper info
Billing information
Hazmat information
COD total and remit-to information
Shipper, purchase order, and quote numbers
Broker contact info
  1. Date of Shipment: When the carrier picks up the freight
  2. Consignee Contact lnfo: Mobile phone and email
  3. Shipper’s Phone Number: Business and/or mobile
  4. Consignee Shipping Info: Name and full address of the individual/company taking ownership of the freight
  5. Shipper Info: Name and full address of the individual or company shipping the freight out
  6. Billing Information: Name and full address of the entity paying for the goods
  7. Hazmat Information: Only applies to hazardous materials
  8. COD Total and Remit-to Information: Only applies to freight shipped cash-on-delivery
  9. Shipper, Purchase Order, and Quote Numbers: Used to verify information like carrier identity and invoice contents
  10. Broker Contact Info: Name, address, and phone number of the freight broker

Before I discuss the particulars of hazmat when it comes to a bill of lading, let’s move on to the second half of the document.

How to Fill Out a Hazmat Bill of Lading

Shipping hazardous materials requires additional documentation to ensure compliance with U.S. federal safety regulations. On top of the previously mentioned information, A hazmat BoL must include the following:

  • UN/NA Number and Proper Shipping Name: A four-digit identifier for different types of hazardous materials
  • Hazard Class and Packing Group Details: Indicates the risk level and necessary precautions for handling
  • Emergency Contact Information: Per DOT regulations, a 24-hour emergency contact must be listed for hazardous shipments
  • Shipper’s Certification and Signature: Confirms that the hazardous material has been prepared according to applicable regulations

Complying with Federal Motor Carrier Safety Administration requirements is essential to avoid penalties and ensure the safe transport of hazmat.

Related: What is a Bill of Lading (BoL) in Freight Shipping?

Freight Terms for Bills of Lading 

The second half of this document involves describing the freight being shipped and any special handling requirements. Doing so keeps you, your carrier, and your customers on the same page during the shipping process.

The second of two images displaying a typical straight bill of lading. This image contains the second half of the bill, which is used to fill in information about the freight itself. The sections are labeled for ease of reference as follows:

Business critical and added services
Freight descriptions and dimensions
Special instructions
Agreed upon value of property
Consignor signature
Shipped at shippers risk
No canada customs documents
  1. Business Critical and Added Services: Including specific delivery times, white glove delivery, and liftgate requirements
  2. Freight Descriptions and Dimensions: Includes number of shipping units, package type (unless bulk), description of articles, NMFC number for LTL shipments, freight class, and weight in lbs
  3. Special Instructions: For service or handling requests beyond what is already offered on the BoL
  4. Agreed Upon Value of Property: When the shipping rate is dependent on the value of the freight itself
  5. Consignor Signature: For shipments that should not be delivered without payment of freight and all other charges made first
  6. Shipped at Shippers Risk: To be checked and signed by the shipper for shipments of unprotected freight
  7. No Canada Customs Documents: Used in certain circumstances when sending freight to Canada, doesn’t apply to strictly domestic shipments

Related: How To Use Domestic Incoterms To Remove Confusion When Shipping

By using the correct shipping terms and contact information when filling out your BoL, you’ll prevent issues such as delays in shipping and freight re-classifications that can cause your shipping costs to increase unexpectedly at the last minute. 

Fast and Friendly Freight Shipping From USA Truckload

Freight shipping is a complex process, and keeping proper paperwork is paramount to simplifying communication between all parties involved. 

At USA Truckload Shipping, we understand the importance of accurate documentation in logistics. We’re here to help shippers like you looking for expert assistance with this or other aspect of shipping and storing freight. 

Our services include:

Call us today at (866) 353-7178, or fill out a request for proposal online for hassle-free freight transportation!

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